---
title: "Set Up a Project for a Team"
description: "Step by step for administrators: create a project on an image folder, add users or directory groups with their roles, set the labels and start annotating."
product: "LumiScan Annotation Web"
component: "lumiscan-annotation-web"
version: "2.2.0"
display_version: "2.2.0.0"
latest_version: false
language: "en"
url: "https://docs.hdvisionsystems.com/en/lumiscan-annotation-web/2.2.0/how-tos/set-up-a-project-for-a-team.html"
---

# Set Up a Project for a Team – LumiScan Annotation Web

A project is an independent annotation job: one folder of images, its labels and settings, and the people who work on it. This guide sets up a project for a team of annotators with a reviewer. You need the role **Admin** (server administrator).

## 1. Put the images in place

Copy the images (PNG) into a folder the server can read, for example `D:\LumiScan\Line7` or a network share mounted on the server. Either the images are directly in that folder, or in one level of sub-folders, typically one per day:

```none
D:\LumiScan\Line7\
    2026-11-02\  image_001.png  image_002.png ...
    2026-11-03\  ...
```

The annotation files are written next to the images. Folders that already contain annotations from the desktop tool are used as they are.

## 2. Create the project

1. Click your name at the top right, then **Projects**.
2. Click **New project**.
3. Enter a **Name** and, if you like, a **Description**.
4. Under **Existing folder on the server** enter the folder, for example `D:\LumiScan\Line7`. Left empty, the server creates an empty project folder; you then add images by importing or copying them in.
5. Click **Create project**.

![Dialog New project with the fields Name, Description, Existing folder on the server and the option Open to all signed-in users](https://docs.hdvisionsystems.com/en/lumiscan-annotation-web/2.2.0/_images/screens/new-project.png)

> [!NOTE]
> The folders admins may use can be limited in the server configuration (`project_folders`, see [Configuration](https://docs.hdvisionsystems.com/en/lumiscan-annotation-web/2.2.0/configuration.html)). With S3 buckets configured, the dialog also offers **Store the files in: S3 bucket**, see [Projects in S3 Buckets](https://docs.hdvisionsystems.com/en/lumiscan-annotation-web/2.2.0/projects-in-s3-buckets.html).

## 3. Add the members

1. In the project list, click **Members & access** next to the project.
2. Click **Add member** for every person or group:
   - **User**: an account of the server, by its user name.
   - **Group**: a group of your company directory or single sign-on, for example `Annotation Team`. Everyone in the group gets the roles, also people who sign in for the first time later.
3. Tick the roles: **Annotator** draws and saves boxes, **Reviewer** compares and decides, **Project admin** manages the members and settings of this project.
4. Click **Save**.

![Dialog Members and access of the project Line 5 – brackets: name, description, the option open to all, and a table of members with user or group, name and the roles annotator, reviewer and project admin](https://docs.hdvisionsystems.com/en/lumiscan-annotation-web/2.2.0/_images/screens/members.png)

Alternatively, tick **Open to all signed-in users**: then everyone works in the project with their server-wide roles (see [Users and Roles](https://docs.hdvisionsystems.com/en/lumiscan-annotation-web/2.2.0/users-and-roles.html)).

## 4. Set the labels and options

1. Choose the new project in the top bar.
2. Click **Settings**.
3. Enter the labels, one per line, for example `bracket`, `nut`, `washer`. The order gives the keys 1 to 9.
4. Optional: a region of interest, two or more annotators per image (see [Check Annotations with Two Annotators](https://docs.hdvisionsystems.com/en/lumiscan-annotation-web/2.2.0/how-tos/check-annotations-with-two-annotators.html)), box suggestions.
5. Click **Save settings**.

See [Project Settings](https://docs.hdvisionsystems.com/en/lumiscan-annotation-web/2.2.0/project-settings.html) for every option.

## 5. Tell the team

Send the members the server’s address. They sign in, choose the project in the top bar and start; see [Annotate Your First Images](https://docs.hdvisionsystems.com/en/lumiscan-annotation-web/2.2.0/how-tos/annotate-your-first-images.html).